Effective Date: 25/04/2023
Introduction
At the Chengdu Zonghang High-tech Exhibition and
Services Co., Ltd. (hereafter referred to as “we”),
we recognize the importance of protecting your
personal information and are committed to implement
appropriate security measures to safeguard your
personal information in compliance with applicable
laws and regulations (hereafter referred to as
“applicable laws”).
This Privacy Statement (hereafter referred to as
“this Statement”) is applicable when you register,
use or visit our Systems, Official Websites,
Official Apps and Official Social Media Platforms
(hereafter referred to as “Official Services”). We
will process (incl. collect, store, use, process,
transfer, provide, entrust process, disclose, share,
transfer and delete etc.) your personal information
in compliance with applicable laws and this
Statement.
Please note, this Statement does not apply to
products or services provided to you by other third
parties through our Official Services, nor to the
personal information provided to the third parties
by you, you shall check their relevant policies
accordingly.
Before you use our Official Services, please make
sure you have thoroughly read and understood all the
terms and conditions of this Statement, especially
the terms in bold. When you use our Official
Services, it is deemed as you have read, understood
and agreed to this Statement and its updated
versions; and have consented us to collect and
process your personal information in accordance with
this Statement.
This Statement helps you to understand the
following:
How we collect your Personal Information
How we use Cookie
How we share, transfer and disclose your Personal
Information
How we protect and retain your Personal Information
Your rights in Personal Information processing
activities
How we collect and process Personal Information of
minors under the age of fourteen
How we transfer your Personal Information abroad
How this Statement updates
Disclaimer
How to contact us
Dispute Resolution
1. How we collect and use your Personal Information
Personal information refers to all kinds of data
related to identified or identifiable natural
persons that are electronically or otherwise
recorded, excluding data that are anonymized.
Sensitive personal information refers to the
personal information of which the leakage or illegal
use could easily lead to the violation of the
personal dignity of a natural person or harm to
personal or property safety, including data on
biometric identification, religious beliefs,
specific identity, health care, financial accounts,
personal whereabouts, and personal information of
minors under the age of fourteen. When you use our
Official Services or when you interact with us, we
may collect and use your personal information and
sensitive personal information (hereafter referred
to as “Personal Information”) only for the purposes
stated in this Statement and the respective Consent
Form for Collecting and Processing of Personal
Information and Statement of Collecting and
Processing of Personal Information Indirectly
Obtained of each Official Service.
It is not compulsory for you to provide Personal
Information to us. However, without the provision of
your Personal Information, under certain
circumstances, you may not be able to use our
Official Services properly, and we may not be able
to respond to or resolve your issues.
1.1 Personal Information provided by you to us
When you register and use our Official Services, we
will collect your Personal Information according to
the respective Consent Form for Collecting and
Processing of Personal Information and Statement of
Collecting and Processing of Personal Information
Indirectly Obtained of each Official Service.
1.2 Information automatically collected during
interaction with us or using our Official Services
In order to manage the Official Services; to collect
statistical data of the broad range of users and
visitors; and to diagnose server and software
problems based on your Personal Information, the
following Personal Information might be
automatically collected when you register, use, or
access our Official Services:
1) Device and network information: We will collect
relevant information about your device when you use
our Official Services, including device type, name,
model, or identifier; type and version of operating
system or browser; language settings, IP address,
network service provider;
2) Interactive information: Information submitted
directly to us when you use our Official Services or
interact with us, including your request for
information, the inquiries you enter or
questions/information you raised;
3) Log information: When you use our Official
Services or view its contents, we will automatically
collect and store necessary log information,
including visit time, access path, IP address, event
information.
1.3 Information from third parties and open sources
As permitted by applicable laws, we will also
collect data from third parties or open sources. We
may also collect and use non-identifiable data,
which is the data that cannot be used to identify a
specific person, such as the aggregated statistical
data. And in our sole discretion, we may collect,
use, process, transfer or disclose those
non-identifiable data for specific purposes. We will
make every effort to differentiate your Personal
Information and non-identifiable data and use them
separately. However, if Personal Information is
mixed in the non-identifiable data, it will still be
regarded and processed as Personal Information.
In order to better operate our Official Services, we
will notify you and obtain your consent before
processing your Personal Information when the type
of the Personal Information to collect or the way to
process the Personal Information is beyond the scope
of the above, or use for other purposes not
specified in this Statement.
2. How we use Cookie
Sometimes we will store small data files called
Cookie on computers or mobile devices to make sure
our Official Services operates properly. Cookie
refers to plain text files stored on a computer or
mobile device by a network server, and the contents
of a Cookie can only be retrieved/read by the server
that created it. Each Cookie is unique to your web
browser or mobile application. Cookie usually
contains identifiers, site names and some numbers
and characters.
We use Cookie to improve your experience when
visiting and using our Official Services, as Cookie
enables our Official Services to remember your
single visit (using session Cookie) or multiple
visits (using permanent Cookie), as well as saving
your browsing settings such as language, font size,
and other browsing preference on your computer or
mobile devices. This means that you do not need to
reconfigure your preferences each time when visiting
or using our Official Services. We do not use
Cookies for purposes other than those indicated in
this Statement. You can manage or delete Cookies
according to your preferences, or you can delete all
Cookies stored on your computer or mobile device.
However, please note that by doing so, you will need
to change your user settings by yourself every time
you visit or use our Official Services.
3. How we share, transfer and disclose your Personal
Information
We respect your privacy and shall comply with the
applicable laws to keep your Personal Information in
strict confidence and will not unlawfully sell your
Personal Information to others.
3.1 Sharing
For purposes of ensuring the stable operation of our
Official Services, ensuring your user experience, as
well as other reasonable purposes, we may share your
Personal Information with other Personal Information
processors in the following circumstances. For those
third parties with whom we share Personal
Information, we will evaluate the legality,
legitimacy and necessity of their collection of
data, and require them to process your Personal
Information in accordance with this Statement and
other applicable laws：
1) Where the sharing of Personal Information is
requested by you;
2) Where your express consent is obtained in
advance;
3) Where the sharing is mandatory required by
applicable laws or government authorities;
4) Where we need to share with your parents, spouse
or statutory guardians for the purpose to verify the
authenticity of the Personal Information collected;
5) In case of emergency, we may share your Personal
Information with your designated emergency contact
or third party for the purpose of protecting the
life, health and safety of a natural person;
6) Other circumstances to share the Personal
Information as stated in the respective Consent Form
for Collecting and Processing of Personal
Information and Statement of Collecting and
Processing of Personal Information Indirectly
Obtained of each Official Service.
3.2 Transferring
We will not transfer your Personal Information to
any company, organisation or individual, unless:
1) Where such transfer is requested by you;
2) Where your express consent is obtained in
advance.
3.3 Disclosure
We will only disclose your Personal Information
under the following circumstances:
1) Where such transfer is requested by you;
2) Where your express consent is obtained in
advance;
3) Where the disclosure is required by applicable
laws, law enforcement authorities or government
authorities, or in response to legal proceedings;
4) Where the disclosure is for the purposes of
research and statistical analysis, however, we will
not disclose your identifiable Personal Information.
3.4 Exemptions to your prior consent of sharing,
transferring or disclosure of Personal Information
You fully understand and agree that we have the
right to process your Personal Information without
your prior consent in the following circumstances:
1) Where it is necessary for the conclusion or
performance of a contract to which you are a
contracting party, or for the management of human
resources in accordance with contracts signed and
labour related policies and policies according to
applicable laws;
2) Where it is necessary for us to fulfill statutory
responsibilities or obligations;
3) Where it is necessary to respond to public health
emergencies, or for the protection of life, health
and safety of a natural person under emergency
circumstances;
4) Where Personal Information is reasonably
processed for the purposes of news reporting,
supervision by public opinion, or other activities
for public interests;
5) Where Personal Information disclosed by yourself
or legally available from open sources are
reasonably processed by us in compliance with
applicable laws;
6) Other circumstances as required by laws and
regulations.
4. How we protect and retain your Personal
Information
We attach great importance to the security of
Personal Information. We employ appropriate
physical, administrative and technical safeguards to
protect your Personal Information from unauthorized
access, disclosure, use, modification, damage or
loss. For example, we use encryption to keep data
confidential; we use protection mechanisms to
protect our data from malicious attacks; we deploy
access control mechanisms to ensure that only
authorized personnel have access to Personal
Information; and we conduct security and privacy
protection trainings to enhance staff's awareness of
the importance of protecting Personal Information.
We will do our best to protect your Personal
Information, but please note that no security
measure can be watertight. In the case of Personal
Information leakage and other security accidents, we
will immediately take remedial measures to avoid
damages caused by data leakage, tampering or loss.
We will retain your Personal Information for the
period necessary to achieve the purposes specified
in this Statement and in the respective Consent Form
for Collecting and Processing of Personal
Information and Statement of Collecting and
Processing of Personal Information Indirectly
Obtained of each Official Service, unless the
extension of the retention period is required or
permitted by applicable laws. The criteria we use to
determine the retention period include: the time for
which Personal Information needs to be retained for
the purpose of processing; whether users agree to a
longer retention period; whether there are special
requirements for data retention by laws or
contracts, etc. And as long as your account is
necessary to enable you to use our Official
Services, we will retain your registration data. You
can also choose to cancel your account, after which
you will no longer have access to our Official
Services. Once your account is deleted, we will
retain your Personal Information for a period in
accordance with the applicable laws, and upon the
expiration of the retention period, we will remove
or anonymize your Personal Information. Please note
that once your cancel your account, you will not be
able to login and use our Official Services and
loose access to the data in your account, therefore
please exercise the cancellation with caution.
5. Your rights in Personal Information processing
activities
You shall ensure that all Personal Information
provided by you are accurate and complete. We will
do our best to maintain the accuracy and
completeness of Personal Information and update such
data in a timely manner.
Where permitted by applicable laws, you have the
right to:
1) Access and copy the Personal Information we
collected about you;
2) Request us to update or correct your inaccurate
Personal Information, or complete your incomplete
Personal Information;
3) Allow, refuse or limit our use of your Personal
Information;
4) Request us to delete your Personal Information;
5) Request us to explain the Personal Information
processing rules;
6) Request us to transfer your Personal Information
to a designated Personal Information processor,
provided such transfer meets the conditions
stipulated by the National Cyberspace
Administration.
Should you wish to exercise the above rights, please
contact us and send us your requests. However, if
there are reasonable grounds to believe such
requests are deceptive, unenforceable, or damaging
the privacy of others, we shall refuse your
requests.
However please kindly understand that once you
exercise the rights listed in 3) and 4) above, you
may not be able to use the Official Services
properly if the relevant Personal Information is
necessary for the realization of the normal and full
functions of the Official Services.
As permitted by applicable laws, you also have the
right to revoke your consent at any time when we
process your Personal Information based on your
existing consents.However, revocation of consent
shall not affect the legality and effectiveness of
our processing of your Personal Information based on
your consent before revocation, nor will it affect
our processing of your Personal Information based on
other appropriate justifications. Please also note
that your revocation may result in certain
consequences, such as you are not able to use our
Official Services normally and fully.
6. How we collect and process Personal Information
of minors under the age of fourteen
The users of our Official Services are mainly
adults, however we also attach great importance to
the protection of minors' Personal Information.
If you are a minor under the age of fourteen
(hereafter referred to as “minor”), you shall obtain
written consent from your parents or statutory
guardians prior to using our Official Services. You
shall not use our Official Services or create your
own user account without written consent of your
parents or statutory guardians.
If you are the statutory guardian of the minor,
please contact us through the contact information
set forth in Article 10 when you have queries about
the Personal Information of the minor under your
custody.
Where collecting the Personal Information of the
minors is with the written consent of their parents
or statutory guardians, we will store, use or
disclose the minors’ Personal Information collected
only to the extent as consented, or as permitted by
applicable laws, or for the necessary protection of
the minors. If we found that we have collected
Personal Information from minors without prior
verifiable consent from their parents or statutory
guardians, we will try to delete the relevant data
as soon as possible.
7. How we transfer your Personal Information abroad
In principle, your Personal Information will be
processed within the territory of the People's
Republic of China. However, since we are a
sino-foreign university, where it is necessary and
appropriate and in order to better provide services
for you or for essential management purposes, your
Personal Information collected by us may be provided
to the University of Nottingham (hereinafter
referred to as “UoN”) and may be processed in or
visited by the country / region where it is located.
Under such circumstances, we shall provide you with
information such as the contact details of the UoN,
the types of Personal Information that will be
transferred abroad and the purpose and methods of
processing, and the ways and procedures that you can
exercise your rights to the UoN, etc. in the
respective Consent Form for Collecting and
Processing of Personal Information and Statement of
Collecting and Processing of Personal Information
Indirectly Obtained of each Official Service.
Data protection related laws may differ in these
countries/regions. In such cases, we will take steps
to ensure that the Personal Information we collect
is processed in compliance with the requirements of
this Statement and the applicable laws, such as
anonymize of data prior to transferring abroad, or
sign standard data processing contracts with the
overseas recipients etc. If your Personal
Information are not anonymized prior to transferring
abroad, we shall obtain your prior consents.
8. How this Statement updates
This Statement will be updated in accordance with
actual circumstances and relevant requirements of
laws and regulations, and such updates form a part
of this Statement. If such update results in a
material reduction or change of your rights under
this Statement, we will publish the notification in
the prominent position on our Official Services for
your attention prior to the effective date of the
updated Statement,
after which, your continued use
of our Official Services shall be deemed as you have
thoroughly read, understood and agreed to be bound
by the updated Statement.
“Material changes” mentioned above includes, but not
limited to the following:
1) Significant changes of data processing mode in
our Official Services. For example, changes to the
purpose and method of processing Personal
Information, changes to the Personal Information
types and their retention period, and changes to the
main object of Personal Information sharing,
transfer or disclosure;
2) Changes to your rights and ways of exercising
your rights relating to processing of Personal
Information;
3) Changes to our responsible departments, contact
details or complaint channels for Personal
Information protection;
4) Where the Personal Information security impact
assessment report indicates the existence of high
risks;
5) Other circumstances that will materially affect
your personal rights and interests.
9. Disclaimer
We shall not assume legal liabilities under the
following circumstances:
1) Any leakage of Personal Information resulting
from the disclosure of your password to or sharing
of your account with others by yourself;
2) Any leakage, loss, embezzlement or alteration of
Personal Information caused by hacking, computer
virus intrusion or seizure, government control, or
other force majeure;
3) Any legal disputes and consequences arising from
Personal Information disclosure by other websites or
systems linked to the Official Services;
4) The Personal Information disclosed by our
Official Services in accordance with the provisions
of laws, regulations or rules, or for public safety
purposes.
10. How to Contact Us
This Statement is written in English. Should you have any questions, suggestions
or comments to this Statement, or wish to exercise
your rights under this Statement, please contact us
as follows. We shall attend to the matter and
respond to you promptly in accordance with the
requirements and deadlines under applicable laws.
Chengdu Zonghang High-tech Exhibition and Services
Co., Ltd.
No. 2104, 21st Floor, Unit 4,
Building 5, No. 666, Guandong 1st Street, Chengdu
High-tech Zone, China (Sichuan) Pilot Free Trade
Zone, China
Data Protection Team Email:
zoewang@zhconf.ac.cn
11. Dispute Resolution
The Interpretation and resolution of disputes
regarding this Statement shall all be governed by
the laws of the People's Republic of China. For any
disputes arising from this Statement and our
processing of your Personal Information, we both
agree to submit the disputes to China International
Economic and Trade Arbitration Commission (CIETAC)
Shanghai Sub-Commission for arbitration which shall
be conducted in accordance with the CIETAC's
arbitration rules in effect at the time of making
arbitration applications. The arbitral award is
final and binding upon both parties.